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Tools for working remotely

I get more work done at home than in the office_I swearHow did you cope with the “Safer at Home” order? Have you been able to work from home? If so, what did your home office setup look like and what are some tools you used to collaborate with other staff and how have you been staying in touch? I’ve mostly been using my dining room table as a desk; my laptop, smartphone, and headset for my primary equipment; and a pen and paper to jot down items for my “To-Do Lists”. This morning I started a “To Don’t List”, so far the only things on it are don’t put a cup of coffee on my “To-Do List” and my cup of coffee.

Our office is fortunate that we are able to work remotely. While doing so we’ve been using a combination of products to keep in touch with each other. For collaboration we use Slack and Google Docs. We also video conference for weekly meetings using Slack, BlueJeans, GoTo Meeting, and Zoom. These tools help keep us in contact with each other and make working from a distance much easier. Google just release Meet, which is now free for all users. I haven't tested it out yet, but it's supposed to be very similar to the other platforms I just mentioned. I'll write a follow-up post about it once I've had a chance to use it.

I would like to add that at this time Bluejeans is the only meeting platform we use that has a toll-free option for calling into meetings.

To keep track of who is using a particular video conferencing account and when it’s in use, we set each one up with a Google calendar so that we can see which account is available for use during a meeting. I color-coded all of the meeting platforms in my calendar with a different shade of green so that I know right away anything in green is a virtual meeting.

In addition to having good collaboration and communication tools, I discovered how important it is to have reliable internet service and to have a back-up plan in place in case I experience any disruption in service (which I did for a week). I have two back-up plans, my first plan is to tether to my cell phone for minor needs and my second back-up plan is to drive to the library and use the wifi from the parking lot for a more reliable signal.

How likely do you think you are going to be allowed to work remotely in the future? Are you preparing for another situation similar to this, if so what are steps you are taking? If you are receiving Techbits through your email click on the title to leave a comment.

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