The migration to Office 365 is under way

The migration to Office 365 for email and calendaring is under way!

Pilot testing the migration process – done!
BIG THANKS to the libraries that pilot tested the migration process with us (Reedsburg, Lodi, Oregon, and McFarland). They asked excellent questions and helped us chase down many of the niggly details that we had overlooked.

Next step – lots and lots of migrations!
A large number of libraries selected “the first part of June” as their target migration time, and we are scheduling their dates. Library migrations to Office 365 will take place throughout the summer and into September.

How will you know who has new email addresses?

• Top 5 email – each week, SCLS will announce any libraries that have migrated to Office 365 in the "Top 5" email to scls-announce and provide a link to the…
• SCLS Email Directory webpage – SCLS staff will update the SCLS Email Directory (password required)  as libraries migrate to Office 365.
• Signatures – Staff who have moved to Office 365 often include their new email address in their signatures, and some have been including a special highlighted or brightly colored line indicating that their email address has changed.
• Office 365 directory - Email addresses for libraries that have migrated will be listed in the Office 365 contacts directory (available to library staff using the Office 365 interface for email).

How will the move to Office 365 affect the email notices sent by Koha?
When a Koha library migrates, Koha will be updated so that notices are sent from the library's new “linkcatnotices@<library>” address. Libraries will check the old notices account one last time the day after migration, and then begin to monitor the new “linkcatnotices@<library>" account for any bounced email notices.

What about the libraries that had already moved from SCLS email to their own email system?
We’ll be contacting those libraries to make sure that the contact information in our directories is up-to-date. With the information that those libraries provide, we’ll also make sure that staff’s SCLS-hosted email subscriptions have been updated, and we’ll work with the library to switch their Koha notices to a new address.

Interested in more information about the project?

• O365 Project Overview - a mile-high overview of the project
• Office 365 Sneak Peak (archived webinar) - Dan talks about the project (a brief demo of the O365 interface begins around the 11:20 mark)
• Detailed overview of Office 365 migration - a breakdown of the Office 365 migration steps
• Office 365 Getting Started documentation - documentation for basic tasks in Office 365
• Office 365 FAQ - updated as we receive questions from libraries