In the spring of 2020 ILS staff conferred with the Circulation Services Subcommittee and we agreed that due to the pandemic and the unknown length of individual library closures, we would postpone running and posting the Long In Transit report.
Since all of the LINKcat libraries are now open to some extent ILS staff have run and reviewed the current report and we think that that increasing the end date of the report to 2 months would be enough to cover possible multiple quarantine periods as well as taking into account reduced delivery periods and staffing at libraries.
However, when we ran the report, we saw that there are 1577 entries put into transit between 1/3/2018 and 2/28/2020. We would like to give the libraries the opportunity to clean up these older entries before we start running the report on a regular basis.
Today Michelle ran and posted a Long in Transit report for any items that were put into transit prior to 3/1/2020.
Libraries will have 3 weeks to clean-up the older entries before we run the next report. The generic Long In Transit workflow is located in the Circulation Manual, Section XII Circulation and Statistical Reports . If you have a local library workflow for your staff, please use that.
Michelle will run and post the next Long in Transit report on Sept. 8, including all entries placed into transit prior to 6/1/2020. If your library was not able to clean-up the older records they will remain on the report.
The next report after that will be run and posted on Sept. 22, entries prior to 7/24/2020.
Then we are back to the regular report run, on the second and fourth Tuesday of each month. But instead of the previous parameters of 2 weeks the report will include entries for the 2 months prior to the date the report was run.
6/26/2020 The following codes were deleted from Bibliovation: Collection Code - CDYMS (COMPACT DISCS YA MUSIC), Location - OVLL (OVERSIZE, LOWER LEVEL), FR (FAVO-READS DISPLAY). See the minutes from the June ILS Committee meeting.
6/24/2020 3,729 bibliographic records were newly cataloged and/or updated in the database between 5/27/20 and 6/23/20.
6/24/2020 9,512 items and 775 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
6/17/2020 The minutes from the June 9, 2020, CSS Meeting are available online.
6/15/2020 The minutes from the June 3, 2020, IC Meeting are available online.
6/12/2019 The Mid-Year Serials Clones 2020 Memo is available online.
6/3/2020 54,045 patron records had their expiration date extended to October 1, 2020. These records had expiration dates between June 1 and September 30, 2020. This total included records that were given an expiration date extension to June 1 back in mid-March.
6/2/2020 The monthly Bibliovation reports for May 2020 can be found online.
5/28/2020 The minutes from the May CSS Meeting are available online.
5/27/2020 The minutes from the May DIS Meeting are available online.
5/27/2020 May due date extension. Based on responses to a survey sent out last week, twelve libraries requested that all materials checked out from their location have the due date extended to July 1, 2020. Twenty-two locations requested due date extensions to August 1, 2020. We will offer the option to extend due dates again in mid-to-late June.
5/26/2020 3,243 bibliographic records were newly cataloged and/or updated in the database between 4/29/20 and 5/25/20.
5/26/2020 5,692 items and 464 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
5/21/2020 The minutes from the May CMS Meeting are available online.
A new report, Local Holds for Curbside, has been added to the list of On Demand reports in Bibliovation. This report may be run after you’ve filled the local holds from your regular Holds Queue report. It will list active holds for pickup at your library where your library owns an available copy of the item, but may have been already trapped for a hold at another library on your Holds Queue Report. You can fill more holds at your library with local materials while delivery is running a reduced schedule.
For more information about the report and a link to the report workflow, click on the Local Holds for Curbside link on the main Reports page. https://www.scls.info/ils/reports
4/10/2020 The Levels of Cataloging, Sound Recordings Searching and Matching, and Sound Recordings BSE policies were updated to add audio-enabled books. See the LINKcat News blog post for more details.
4/10/2020 The Levels of Cataloging, Videorecordings Searching and Matching, and Videorecordings BSE policies were updated to remove video media players. See the LINKcat News blog post for more details.
4/6/2020 The cataloging moratorium has ended and all tasks can be resumed as usual.
4/2/2020 The monthly Bibliovation reports for March 2020 can be found online.
The U.S. Census Bureau has discontinued access to American FactFinder - the tools many libraries used to determine a PSTAT for patron records. Please read the LINKcat News blog post for a list of optional replacements for finding this information.
The CSS has provided best practices to help libraries with the creation of WEB Use ONLY patron accounts so they can access digital resources. See the LINKcat News blog post here.
A new Collection Code and Shelving Location are now available in Bibliovation:
Collection Code: BKJFICH (BOOKS JU FIC CHAPTER, Chapter Books)
Shelving Location: SPA (SPANISH LANGUAGE COLLECTION)
This Collection Code and Shelving Location were approved by the ILS Committee at its April 2020 meeting.
The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.
When we migrated from Koha to Bibliovation, the staff URL changed from scls-staff.kohalibary.com to scls.kohalibrary.com. LibLime has been redirecting the old URL to the new URL, but this will expire on May 15, 2020. Therefore, any links to the "old" URL will need to be updated to the "new" URL. Unfortunately, this is not something that can be done automatically by SCLS staff. This change only affects library staff links to Bibliovation - it does not affect links to LINKcat for patrons.
Where are the staff URLs saved?
Please take some time between now and May 15 to think about where your library may have saved URLs to the Koha staff client (now Bibliovation). Some places where URLs might be stored are:
Bookmarks in browsers on staff computers
Shortcuts on staff computers
Internal library websites that are only used by library staff
Documentation and instructions that your library created for staff
Receipt printer shortcuts on staff PCs
Spine label shortcuts on staff PCs
Of course, due to current library closures it may not be possible to update bookmarks and shortcuts on staff PCs right now. It's fine if you cannot update these saved URLs before May 15! You can make the updates when you return to your library.
How do I update the URLs?
For browser bookmarks and shortcuts, you can edit the existing bookmark/shortcut and replace the old URL with the new URL. You can also delete the existing bookmark/shortcut and create a new bookmark/shortcut with the new URL. For internal documentation or websites, you can do a find and replace to update the URLs.
How do I update the URL in the receipt and/or spine label printer Firefox profile shortcuts?
Yes! In Bibliovation, each library can use a unique URL for staff as well as for patrons. Your library's unique URL is <agency code>.scls.kohalibrary.com. (For example, the URL for SCLS is sca.scls.kohalibrary.com.) If you use your library's unique URL, then your library's items will display first on the "Normal" screen of the bib record, the "Edit items" screen of the bib record, and on the "Item status" screen of the bib record.
What about the LINKcat URL?
The generic URL for LINKcat is www.linkcat.info. Each library also has a unique LINKcat URL, which can be used for patrons. Your library's unique LINKcat URL is <agency code>.linkcat.info. (For example, the unique URL for SCLS is sca.linkcat.info.) Always use *.linkcat.info for any patron-facing information. Please do not use the scls.kohalibrary.com URL for anything that patrons will see.
The URLs for GetIt Acquisitions were not redirected from Koha to Bibliovation. Libraries who are using GetIt Acquisitions must use their library's unique URL in order to use GetIt. The library's unique URL is <agency code>.scls.kohalibrary.com.
The new audio-enabled book format (also referred to as Vox books or Wonderbooks) will now be fully cataloged and available for holds. (Note: for Vox books, only the newer books with micro-USB charging ports will be cataloged. The older Vox books will remain on GENERIC records.)
The following policy changes were approved by the ILS Committee on April 1, 2020:
Levels of Cataloging Policy: added the phrase All non-local audio-enabled books with micro-USB port under the Sound Recordings section. (This means that all audio-enabled books with micro-USB ports will receive full OCLC MARC cataloging.)