LINKcat News

New Collection Codes available in Bibliovation

New Collection Codes are now available in Bibliovation:

• BAEJWL - BOOK/AUDIO-ENABLED JU WORLD LANG - World Languages Audio-Enabled Books
• DAPJWL - DIGITAL AUDIO JU WORLD LANG - World Languages Digital Audio Players

These Collection Codes were approved by the ILS Committee at its December 2022 meeting.

These Collection Codes can be used by any LINKcat library. For a full list of Collection Codes, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

Linking Manual/BSE template updated for 4K Ultra HD Blu-rays

Section VIII: Videorecordings of the Linking Manual has been updated to include information on 4K Ultra HD Blu-rays, which can now be added to the catalog on individual records instead of a generic one after a policy update approved at the December ILS Committee meeting.

The main changes include:

• 4K Ultra HD Blu-rays should not be linked to records for any other kind of videorecording (DVD, regular Blu-ray, 3D Blu-ray, etc.) and vice versa.
• When creating a BSE record for 4K Ultra HD Blu-rays, the 245 (title) statement in parentheses of "(DVD or Blu-ray or 4K UHD)" should be edited to be "(4K UHD)", and the 250 (edition) should have "4K Ultra HD" in it.

News Summary (11/1/2022-11/30/2022)

News (in case you missed it!)

• 11/30/2022 The November ILS Report is available online.
• 11/30/2022 6,799 bibliographic records were newly cataloged and/or updated in the database between 9/29/2022 and 11/29/2022.
• 11/30/2022 30,963 items and 3,325 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 11/28/2022 The minutes from the November 16 DIS meeting are available online.
• 11/28/2022 The minutes from the November 8 CSS meeting are available online.
• 11/17/2022 The minutes from the November 9 CMS meeting are available online.
• 11/7/2022 The monthly LINKcat.info and LINKcat Mobile reports for October 2022 are posted.
• 11/4/2022 The Serials Clones records for 2023 are complete. You can find the Serials Clones 2023 memo online.
• 11/2/2022  The monthly Bibliovation reports for October 2022 can be found online.
• 11/1/2022 The October ILS Report is available online. 

Full cataloging moratorium starting November 5

We are continuing our work on the authority control project to update existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings.

LibLime will be importing and overlaying bibliographic and authority records. This means that there needs to be a full cataloging moratorium this weekend with no work done on bib records (including BSEs). This will start tomorrow, Saturday, November 5.

During this time, staff cannot:

1. Create, edit, or overlay records (BSE and MARC).
2. Use "Send to Catalog" from GetIt to create bib records.
3. Create new LOCAL or PERM records.
4. Delete or merge bib records.

During this time, staff can continue to:

1. Create, edit, withdraw, and delete item records for items owned by your library.
2. Use "Send to Catalog" from GetIt to create item records.
3. Work with Purchase orders in GetIt (as long as you don't send bibs to the catalog).
4. Work with Receiving and Invoicing in GetIt.
5. Update and create GEN records.
6. Do serials checkin in Serials.

This is planned to be completed for Monday, November 7. Once completed, cataloging and acquisitions staff will receive an email (should be early in the morning) when it is ok to resume creating new BSE records and sending to catalog from GetIt.

News Summary (10/1/2022-10/31/2022)

News (in case you missed it!)

• 10/26/2022 16,563 items and 2,177 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 10/26/2022 2,687 bibliographic records with no items attached (that were created before 7/1/22) were deleted from the database.
• 10/19/2022 See the LINKcat News blog post for information about the moratorium on changes to existing bibliographic records, which starts Saturday, October 29.
• 10/14/2022 The minutes from the October 5 ILS Meeting are available online.
• 10/12/2022 Registration is now open for the Linking User Group scheduled for December 1, 2022, from 1:30 - 3:00 pm.  Register online.
• 10/12/2022 Registration is now open for the LINKcat Discovery Layer User Group scheduled for November 30, 2022, from 1:30 - 3:00 pm.  Register online.
• 10/12/2022 The ILS Committee approved the extension of the Local Holds/Use pilot project to February 28, 2023.  Libraries can continue toe add items using the Local Hold/Use parameters until the vote on the project at the March 2023 All Directors meeting.
• 10/12/2022 The DVDSETJ14 Item Type was approved by the ILS Committee and added to Bibliovation. If your library want to charge overdue fines for these materials, please submit a Circulation Rules Change Request form.
• 10/7/2022 Registration is now open for the Serials User Group scheduled for November 15 from 1:30 - 3:00 pm.  Register online.
• 10/5/2022 Registration is now open for the Circulation User Group scheduled for November 9 from 1:30 - 3:30 pm.  Register online.
• 10/4/2022 The minutes from the September DIS Meeting are available online.
• 10/4/2022 The monthly Bibliovation reports for September 2022 can be found online.
• 10/3/2022 The monthly LINKcat.info and LINKcat Mobile reports for September 2022 are posted.
• 10/3/2022 The September ILS Report is available online.

Moratorium on changes to existing bib records October 29 through around November 7

SCLS and the Madison catalogers are currently planning an authority control update project that will update all of the existing OCLC bibliographic records in our database with up-to-date author, subject, genre, and uniform title (series) headings. During this time, Madison cataloging staff cannot overlay or edit existing OCLC bibliographic records.

What this means for you right now

Starting Saturday, October 29, if you submit changes to Madison on the following ILS Work Request forms:

Request to Add ISBNs or UPCs to Bibs

Report Problems with Bib Records

Report Duplicate Bib Records

those changes will be held by Madison until the next week or following week. The changes will be done after the project is completed the next week. Unfortunately, we don't have an exact end date at this time, but it should by the second week of November.

 During this time, you can continue to:

• Create BSEs and link items
• "Send to catalog" from GetIt for both bib records and item records
• Create, edit, withdraw, and delete item records for items owned by your library
• Create LOCAL, PERM, or GEN records

What this means for you during the next week

Around November 5 and 6, there may be a day (or possibly two days) where we will ask you to refrain from creating BSEs and using "Send to Catalog" from GetIt to create new bib records while the updated bibliographic records are loaded into Bibliovation by LibLime. We will send an email out about this as soon as we have solid information. Unfortunately, we don't know exactly how long it will take for all of the updates to be made to the bib records and how long it will take LibLime to load the changed bibs back into Bibliovation.

News Summary (9/1/2022-9/30/2022)

News (in case you missed it!)

• 9/28/2022 4,202 bibliographic records were newly cataloged and/or updated in the database between 9/1/2022 and 9/27/2022.
• 9/28/2022 14,251 items and 1,779 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 9/23/2022 The minutes from the September CMS Meeting are available online.
• 9/22/2022  Registration is now open for the GetIt Acquistions User Group scheduled for October 26, 2022 at 1:30 pm via Zoom.  Register online.
• 9/20/2022 The minutes from the September CSS Meeting are available online.
• 9/20/2022 The system administration work was competed last night during the partial downtime.
• 9/19/2022 There will be a partial Bibliovation downtime Monday, September 19 from 8 - 8:30pm. Circulation functions, including checkin, checkout, self-checks, and sorters will continue to work. Searching will continue to work, but if new item or bibliographic records are added or edited during this time, the changes may not be reflected right away. Patrons will still be able to access their account information in LINKcat.
• 9/19/2022 We have created a form to gather patron and staff feedback regarding the recent multi-part DVD set change. The form is available from the ILS Support Cataloging page.
• 9/9/2022 A Bibliovation upgrade will take place on Tuesday, September 13 after 9pm. The fixes in this upgrade only affect sorters. Please see the release notes for information on the sorter fixes. All staff should clear browser cache before using Bibliovation on Wednesday, September 14.
• 9/2/2022 The monthly Bibliovation reports for August 2022 can be found online.
• 9/2/2022 The monthly LINKcat.info and LINKcat Mobile reports for August 2022 are posted.
• 9/2/2022 The Bibliovation staff URL is scls.bibliovation.com. The redirect from the old URL of scls.kohalibrary.com is no longer working.

News Summary (8/1/2022-8/31/2022)

News (in case you missed it!)

• 8/31/2022 The August ILS Report is available online.
• 8/31/2022 Multi-part DVD Policy Change: Starting September 1st, television fiction mini-series and series will be cataloged as a set on one bib record and one item record. Please view the Cataloging page on our website for more information on this change.
• 8/31/2022 5,069 bibliographic records were newly cataloged and/or updated in the database between 7/28/2022 and 8/30/2022.
• 8/31/2022 20,736 items and 3,252 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 8/30/2022 Registration is open for the ILS User Summit at SUN on October 18.  Register online. 
• 8/30/2022 Registration is open for the Self-check/RFID User Group and sorter tour at SUN on October 18.  Register online.
• 8/30/2022 SCLS will be switching to new Help Desk software on Tuesday, September 6th! More details about features, and changes can be found in this SCLS Technology News blog post.
• 8/25/2022 Final Reminder! All links to the Bibliovation staff URL must be changed to scls.bibliovation.com by Thursday, September 1, 2022. After September 1, the old URL of scls.kohalibrary.com will not work. See the LINKcat News blog post for more details.
• 8/8/2022 New Collection Code (LPJ) and Shelving Location (LOC) are available in Bibliovation. See the LINKcat News blog post for more details.
• 8/5/2022 The minutes from the August 3, 2022, IC Meeting and the June and July ILS Reports are available online.
• 8/4/2022 The monthly Bibliovation reports for July 2022 can be found online.
• 8/2/2022 The monthly LINKcat.info and LINKcat Mobile reports for July 2022 are posted.
• 8/1/2022  The July ILS Report is available online.

New Help Desk Software

SCLS will be switching to new Help Desk software on Tuesday, September 6th!

Why are we switching?

• The software we currently use for Help Desk tickets is no longer supported and will lose functionality in October

What’s the new software like?

• The new software has similar functionality but is more user-friendly
• There will still be a User Portal for library staff to submit and manage their own tickets
• Tickets can still be created via the Help Desk Portal, by sending an email, or by calling the Help Desk

What will change?

• The new Help Desk Portal will be available from both inside and outside the SCLS network
• There’s an app (if you’re into that kind of thing… 🙂)
• To use the Help Desk Portal, library staff must have a library-branded email address to create an account (no @gmail.com or @hotmail.com addresses!)
• We will add Knowledge Base articles for self-service
• Portal differences – Library staff can…
  • resolve tickets
  • edit comments
  • more easily add multiple attachments to a ticket
  • add comments to Closed tickets (which will re-open them)
  • add additional accounts to CC: on the ticket

What does SCLS staff love about the new software?

• It is more user-friendly and has additional functionality that may be implemented in the future

How will we get to the new Help Desk portal?

• The new Help Desk portal address will be announced in an email the week before Go Live

What do library staff need to know to use the new Help Desk Portal?

• The new Portal will function similarly to our current Help Desk Portal
• It will be accessible from inside AND outside the SCLS network
• Library staff will need to have a library-branded email address to create an account. Without an account, you may still submit tickets by calling the Help Desk or sending an email.
• Library staff will continue to receive ticket updates via email

What will happen to the old Help Desk Portal and any open tickets?

• Please try to close any open Help Desk tickets before Sept 6th
• Beginning on Sept 6th, SCLS staff will move any remaining open tickets to the new software
• The old Help Desk Portal will be unavailable after Sept 6th

We expect there may be an occasional hiccup as we transition to the new software. We look forward to your feedback (and patience) as we get adjusted!

New Collection Code and Shelving Location available in Bibliovation

A new Collection Code and Shelving Location are now available in Bibliovation:

• Collection Code: LPJ - LARGE PRINT JU - Large Print
• Shelving Location: LOC - Local Collection

This Collection Code and Shelving Location were approved by the ILS Committee at its August 2022 meeting.

The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.