LINKcat News

7.02.37 Bibliovation Upgrade, Wednesday, Sept. 6

We are pleased to announce that there will be an update to Bibliovation at 9pm on Wednesday, September 6, 2023. The upgrade does not require system downtime. This release (7.02.37) includes fixes to Circulation and the Staff client. See the Release Notes for a full list of issues addressed in this upgrade.

This upgrade includes fixes that have been tested by SCLS staff. To the best of everyone’s assessment, the fixes are working well and any bugs identified during testing have been fixed. However, as we learned with past upgrades and patches, we may experience unexpected results following the upgrade. We may also discover new problems. We will use the Known Problems page to document any post upgrade problems. After the upgrade, please clear your browser cache before using Bibliovation.

News Summary (8/1/2023-8/31/2023)

News (in case you missed it!)

• 8/23/2023 17,218 items and 2,524 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 8/23/2023 3,723 bibliographic records were newly cataloged and/or updated in the database between 7/27/2023 and 8/22/2023.
• 8/9/2023  The minutes from the August 2, 2023 ILS Committee Meeting can be found online.
• 8/2/2023  The monthly Bibliovation reports for July 2023 can be found online
• 8/2/2023 A policy has been approved to formalize the settings for Patron Reading History retention, approved by the ILS Committee 8/2/2023.
• 8/2/2023 The Bibliovation upgrade took place last night. Please see the Release Notes for a full list of fixes. 
• 8/1/2023 The monthly LINKcat.info and LINKcat Mobile reports for July 2023 are posted.

Accessing the Reports Archive

We recently finished a clean-up of the SCLS website and removed any Bibliovation reports that were older than 2020.  Libraries may still access these reports from the SCLS Network.  We have written and posted documentation for libraries to access the reports archive easily.  You can find the documentation online. 

News Summary (7/1/2023-7/30/2023)

News (in case you missed it!)

• 7/31/2023 The documentation for Accessing the Reports Archive are available online.
• 7/31/2023 The July ILS Report can be found online.
• 7/26/2023  The minutes from the July 19, 2023, DIS Meeting are available online.
• 7/26/2023 16,111 items and 2,573 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 7/26/2023 2,378 bibliographic records with no items attached (that were created before 4/1/23) were deleted from the database.
• 7/26/2023 3,401 bibliographic records were newly cataloged and/or updated in the database between 6/29/2023 and 7/25/2023.
• 7/21/2023 The minutes from the July 11, 2023, CSS Meeting are available online.
• 7/19/2023 The minutes from the July 12, 2023, CMS Meeting are available online.
• 7/5/2023 The monthly Bibliovation reports for June 2023 can be found online
• 7/3/2023 The monthly LINKcat.info and LINKcat Mobile reports for June 2023 are posted.
• 7/3/2023  The June ILS Report can be found online.

News Summary (6/1/2023-6/30/2023)

News (in case you missed it!)

• 6/28/2023 16,804 items and 1,798 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 6/28/2023 4,097 bibliographic records were newly cataloged and/or updated in the database between 6/1/2023 and 6/27/2023.
• 6/28/2023 The Bibliovation upgrade took place last night. Please see the release notes for a full list of fixes. Urgent problems will be reported on the status wiki.
• 6/27/2023 The minutes from the June 7, 2023, ILS Committee meeting are available online.
• 6/27/2023 A Bibliovation upgrade is scheduled for 9pm on Tuesday, June 27. Please see the release notes for a full list of fixes.
• 6/7/2023 New Collection Codes (CAA, BKJNFGNSP, PBJFIBBSP, and PBJFISP) and Shelving Location (SAND) are available in Bibliovation. See the LINKcat News blog post for more details.
• 6/7/2023 The following Collection Codes were deleted from Bibliovation: ELRV (Electronic Resource Video), DAPAID (Digital Audio Players (SCID)), CAAFI (Books on Cassette, Fiction), CAAMS (Music Cassettes), and CAANF (Books on Cassette, Non-Fiction). See the minutes from the June ILS Committee meeting.
• 6/5/2023 The monthly Bibliovation reports for May 2023 can be found online
• 6/2/2023 The monthly LINKcat.info and LINKcat Mobile reports for May 2023 are posted.

New Collection Codes and Shelving Location available in Bibliovation

New Collection Codes and a new Shelving Location are now available in Bibliovation:

Collection Codes:

• CAA - CASSETTES AD - Books on Cassette*
• BKJNFGNSP - BOOKS JU NFIC GRAPHIC NOVEL SPANISH - Español/Spanish Graphic Novels, Non-Fiction
• PBJFIBBSP - PICTURE BOOKS JU FIC BOARD BOOKS SPANISH - Español/Spanish Board Books
• PBJFISP - PICTURE BOOKS JU FIC SPANISH - Español/Spanish Picture Books

Shelving Location:

• SAND - Sanderson Room

*CAAFI, CAAMS, and CAANF collection codes and their items have been merged into this code.

These Collection Codes and Shelving Location were approved by the ILS Committee at its June 2023 meeting.

The Collection Code and Shelving Location can be used by any LINKcat library. For a full list of Collection Codes and Shelving Locations, see the ILS Support Codes page at https://www.scls.info/ils/codes.

If you would like SCLS staff to batch change a group of items from an existing Collection Code or Shelving Location to one of the new codes, please fill out the Batch Change Collection Code/Shelving Location/Item Type Request form, available from the ILS Forms page.

News Summary (5/1/2023-5/31/2023)

News (in case you missed it!)

• 5/31/2023 The May ILS Report is available online.
• 5/31/2023 58,069 items and 5,528 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
  • This number is higher than usual due to a bug preventing Withdrawn items with charges from being deleted getting fixed with the point release in mid-May.
• 5/31/2023 6,706 bibliographic records were newly cataloged and/or updated in the database between 3/30/2023 and 5/30/2023.
• 5/26/2023 The minutes from the May 17, 2023, DIS Meeting are available online.
• 5/26/2023 The minutes from the May 10, 2023, CMS Meeting are available online.
• 5/26/2023 The minutes from the May 9, 2023, CSS Meeting are available online.
• 5/17/2023 The Bibliovation upgrade took place last night. New problems have been reported on the status wiki. Please see the release notes for a full list of fixes.
• 5/12/2023 A Bibliovation upgrade is scheduled for Tuesday, May 16 at 8pm. Please see the release notes for a full list of fixes. See the LINKcat News blog post for more details.
• 5/2/2023 The monthly LINKcat.info and LINKcat Mobile reports for April 2023 are posted.
• 5/2/2023   The monthly Bibliovation reports for April 2023 can be found online.

Bibliovation Upgrade, May 16, 8pm

We are pleased to announce that there will be an update to Bibliovation starting at 8pm on Tuesday, May 16, 2023. This update will require system downtime of about one hour. This release, 7.02.34, includes fixes to all areas of Bibliovation (except Serials). See the Release Notes for a full list of issues addressed in this upgrade. Some, but not all, of the fixes, changes, and new features are listed below.

This upgrade includes fixes that have been tested by SCLS staff and at some libraries. To the best of everyone’s assessment, the fixes are working well and any bugs identified during testing have been fixed. However, as we learned with past upgrades and patches, we may experience unexpected results following the upgrade. We may also discover new problems. We will use the Known Problems page to document any post upgrade problems. After the upgrade, please clear your browser cache before using Bibliovation.

High Priority Fixes

This release includes fixes for the following high-priority problems (these problems are also listed in the Release Notes):

• Check in: message about Item barcode not in system (API error)
• Offline Circulation timestamp off by 5 hours
• Caching/retaining search parameters
• Staff View of patron Reading Record - incomplete displays
• Selfcheck renewals by scanning item in checkout mode do not work
• Checkouts made from selfchecks have a timestamp 6 hours ahead
• Editing Item from Item Statuses page
• Bibliovation not retaining text of deleted Lost items
• Items with a Lost status (Lost, Trace, Missing) must be checked in before allowing checkout
• Account Receipt will not generate if certain charges are in the record

Changes and New Features

This release also includes the following changes and new features (these changes are also listed in the Release Notes):

• Patron Group functionality
• Proxy Borrowing
• Patron Merge
• Patron Delete

Requesting a Custom Bibliovation Report Procedure

Since Tim Drexler has joined our staff, we have formed an ILS Core Reports team consisting of him, Cindy Weber, and Michelle Karls.  We are working together to make ILS Reports more seamless and efficient.  We will bring in other ILS Staff to consult on various module-specific report requests.

 

We would like to remind staff that the best way to submit a request for a customized Bibliovation report is to fill out our online forms.

 

The ILS Core Reports team will all be reviewing the forms submitted for Item and Patron Information Report Requests.  We will be working on determining if it's beneficial to run them through Tableau or Bibliovation SQL. We hope this will speed up the process of getting reports out to staff. 

 

The links for the custom reports are available on the ILS Forms page: https://www.scls.info/ils/forms

 

Please let us know if you have any questions.

News Summary (4/1/2023-4/30/2023)

News (in case you missed it!)

• 4/28/2023 The April ILS Report is available online.
• 4/19/2023 The Holds Pickup Authorization form has been revised to state that "holds being picked up could be checked out to the patron standing at the desk or to the account that placed the hold(s), depending on local library practice".  The revised Holds Pickup Authorization form has been posted to the ILS Support/Circulation webpage, under the Get Information header.
• 4/19/2023 13,722 items and 2,375 bibliographic records (with only withdrawn items attached) were deleted in the monthly batch deletion of withdrawn items.
• 4/19/2023 2,998 bibliographic records with no items attached (that were created before 1/1/23) were deleted from the database.
• 4/17/2023 The minutes from the April 5, 2023, ILS Committee meeting are available online.
• 4/12/2023 Registration is open for the Linking User Group, May 11 from 1:30 - 3:00 pm via Zoom.  Please register online.
• 4/12/2023 The Videorecordings Searching and Matching policy was changed to state that non-fiction TV series, mini-series, and documentaries can circulate together as a set. See the LINKcat News blog post for more details.
• 4/4/2023  The monthly Bibliovation reports for March 2023 can be found online.
• 4/3/2023  The March ILS Report is available online.
• 4/3/2023 The monthly LINKcat.info and LINKcat Mobile reports for March 2023 are posted.