Annual Report Blog

Annual Report Update - January 26, 2022

Good Afternoon Everyone,

 

Just a few notes for the end of the day...

 

For those of you who have finished your reports, thank you. I have started the review process and have a couple completed, however there are a few questions DPI needs to answer about the COVID section (some of their directions were incorrect). I hope to have answers tomorrow. Once I hear back from DPI, then you will hear from me about your reviews.

 

There is a glitch in Section II #7. The number you enter does not print on the transcript form. I have notified DPI about the issue and they are looking into it.

 

That is all the updates for today.  Keep your questions coming.

 

Hope you all had a wonderful day.

 

Cheers,

Tracie

Change to Section II 8a - January 25, 2022

Hello Everyone,

 

After many, many, many questions from libraries about adding e-magazines to the statistic this year, I went back to DLT and there is going to be a change to Section II 8a - Electronic Collection Locally Owned or Leased. Instead of including the total e-magazine holding for Overdrive (like with e-books, e-audio, and e-video), we will be counting the e-Magazine offerings as 1 Electronic Collection. So, for example, if you own 3 Electronic Collections, you will add Overdrive e-magazines to this number for a total of 4. In the note section, please list the names of your collections.

 

Who knew e-magazines could cause such a hassle. 

 

If you have any more questions, about this, let me know.

 

I will be updating the SCLS Instructions to reflect this change.

 

Have a great day.

 

Cheers,

Tracie

Annual Report Update - January 24, 2022

Hello Everyone,

 

Happy Monday. 

 

I hope everyone is having success at opening their 2021 Annual Report form.  There are always a few hiccups so these are the updates for today.

 

1. When you access your form, please make sure the "Period" field at the top of the screen say 2021. This is the correct form.
2. DLT is aware that the "Print Template" function is not functioning properly. DLT is working with the vendor to fix the issue and they will let us know when it is functioning again. In the meantime, you can use the 2021 worksheet or print a screen copy of the form.

I have heard that there is a delay for some library systems to get their pre-fill numbers entered into the form. SCLS's pre-fill data was confirmed Friday afternoon that it had been uploaded to the form. All of the SCLS libraries should see their pre-filled numbers on their forms.

 

If you have any questions, let me know.

 

Cheers,

Tracie

Annual Report Update - January 21, 22

Happy Friday Everyone.

 

I have great news..... you can now access

• The SCLS Annual Report Instructions
• The ILS/LINKcat Instructions
• The DLT Annual Report Instructions
• The 2021 Annual Report Worksheet

I just finished a meeting with Kim at DLT and she said the Annual Report Form will be open on Monday, January 24.  WOOHOO!!!! I will send out a message letting you know when you can access the form.

 

Now that I have told you the exciting news....here is a change that was decided this morning.

 

DLT and IMLS have now decided to count all e-Magazines. Yes, you read that correctly. So....

 

In Section II #8a - (this is where DLT has told us to put these numbers) SCLS has prefilled this field with the number of Overdrive magazines. Libraries are responsible for providing their count for any additionally locally owned electronic collections (this includes additional e-Magazines from other collections besides Overdrive) and add it to the pre-filled number. Please add a note (in the note field) listing the additions and their respective totals.

 

Section III #9a (again, this is where DLT has told us to put these numbers) SCLS has prefilled this field with the number of Overdrive magazines retrieved. Libraries with locally owned or leased electronic collections will add their retrievals to the pre-filled number. This will also include additional e-Magazines from other collections besides Overdrive. Please add a note (in the note field) listing the additions and their respective totals.

 

It looks like there might be a push to add a new column for 2022 on the report just for e-Magazines (like e-Books, e-Audio and e-Video). We will wait and see.

 

That is all the news for now. 

 

Have a fantastic weekend. 

 

Go Pack Go, beat those 49ers.

 

 

Cheers,

Tracie

Annual Report Update - January 19, 22

Hello and Happy Wednesday Everyone,

 

Just a quick Annual Report update.

 

Last communication from DPI, they are still tracking to have the Annual Report form open on January 24. I am still waiting to hear when the DPI Instructions and Worksheet will be finalized and available. DPI says soon.......

 

I have had a few questions about the following;

 

1. Grants, how do I list them - First you have to identify if your grant is from State Funds, Federal Funds, or Private Funds and then list them in the appropriate in Section V. - Library Operating Revenue. If you are unsure about the funding source, give me a call.
2. Section X- Staff - Report staffing as of the last day of the year. Indicate all positions funded in the library's budget, regardless of whether those positions were filled. If you have more staff than lines on the form, you can group employees into classifications. Example: Job Title :Pages, Hours Worked Per Week: total number of hours for all staff with the title of "Page", Total Annual Wages Paid: Total wages paid to all staff with the title "Page". In Section VI - Library Operating Expenditures you enter the total amount you spent for salaries and wages and the total amount for employee benefits.

3. Where do we enter donations - Donations (unless the donation is specific for a capital revenue project) will get listed in Section V-Library Operating Revenue #7 - All Other Operating Income.

 

Have you checked your username and password to get access to your LibPas account? Let me know if you have any issues.

 

The link to the Annual Report webinar recording is Program Handouts Information -- Continuing Education -- South Central Library System: Annual Report Webinar (typepad.com)

 

 

And Finally.......

 

Remember, these are the two important dates

 

February 17 - Last day to get your draft report to me so I have time to review it.

 

February 25 - I must have a signed emailed copy of your report to turn in.

 

Until the next update...

 

Cheers,

Tracie