The 2016 LSTA grant has been submitted and you can read about it here.
The 2016 LSTA grant has been submitted and you can read about it here.
SCLS solicited ideas for the 2016 LSTA Technology grant from the SCLS Library Innovation Subcommittee, the Technology Committee, the ILS Committee and member libraries via cluster reps and surveys. SCLS selected several exciting projects from the pool of ideas to submit for the grant. They are as follows:
Project 1: RFID tags. SCLS will purchase 20,000 RFID tags which will allow libraries using RFID to tag items not owned by their library to facilitate self service holds.
Project 2: Mobile hot spots. There is strong interest from libraries in lending mobile hot spots to patrons and for using them for doing outreach programs and patron registration and circulation at remote locations. This is in sync with the growing trend in libraries to offer such services as reported in an American Libraries article called "Bridging the Tech Gap." Project activities will include:
SCLS will identify libraries that are willing to serve as pilot libraries for checking out mobile hot spot devices to patrons. Libraries will be provided with hot spot devices from service provides that have been targeted to work in their service area.
Pilot libraries will work together and with SCLS to develop procedures and policies for checking out the mobile hot spot devices.
SCLS will create 3 to 6 mobile hot spot packages which libraries will be able to reserve for mobile outreach. We will also provide laptops that can be used along with the hot spots.
Project 3: Joining LINKcat. SCLS will use some LSTA funds to offset the costs of joining LINKcat for at least one SCLS member library.
Project 4: Digitization Initiative. A discussion at the July 28 Library Innovation Subcommittee resulted in a goal of focusing on digitization in 2016. Of particular interest is the opportunity for combining community outreach with digitization projects such as recording oral histories and scanning photos depicting local history. SCLS conducted a survey to gauge interest and a summary of results is available here. Grant activities will include:
SCLS will purchase and make two scanning kits available for libraries to borrow, similar to the kit we offer now via the 2015 LSTA grant. SCLS will provide laptops necessary for using the scanning equipment. SCLS will also explore equipment for assisting libraries with collecting oral histories and will purchase the equipment, prepare documentation and package it for loan to the libraries. http://programming.scls.info/scanning-kit
SCLS will develop a program of in person speakers, webinars and documentation on best practices for digitization of physical materials and the collection of oral histories. SCLS will identify experts who can help SCLS libraries develop best practices in the following areas: training on interview techniques, training on audio editing software, information on best practices for physical material digitization, metadata creation and copyright. SCLS will review the results of the current ILEAD project that is focusing on digitization and incorporate relevant practices into this project.
SCLS will evaluate, select and begin implementation of a solution for providing access to digitized materials. SCLS is participating in the WPLC Collaborative Digitization Work Group and if possible, will work with solution(s) identified by that group. Criteria include: ease of creating metadata, ease of retrieval of digitized materials by the local ILS, and ease of harvesting for inclusion into Recollection Wisconsin.
It's mid-year -- the perfect time to review your library's PC Status Report and plan for your remaining 2015 PC replacements!
At the beginning of each month, SCLS posts updated PC Status Reports for each library that receives technology support from SCLS. These reports include purchase date, PC name, model, location, and more for SCLS-supported PCs, and can be used to plan for PC replacement. SCLS recommends libraries replace about 20% of the library's PCs each year so that none are older than five years.
Ordering SCLS-supported PCs and peripherals can be done through the Hardware Ordering webpage. Orders for 2015 PCs can be made until the 1st week in November (after that, the bills will be for 2016). Contact Craig for help with planning for equipment replacement or for questions about ordering.
One of the agenda items was a proposal for the replacement of Library Online:
SCLS will pursue an agreement with TBS to provide PC reservation / time management with the MYPC software and print management with the Papercut software assuming that these products provide comparable features and pricing. SCLS will prepare fees for the services to be approved by current Library Online customers at the July 16 All Directors’ meeting.
The TC approved this proposal and SCLS staff will move forward with this project. Stay tuned for more information as we work out the details and timelines!
SCLS is launching a new Help Desk web portal, accessible from PCs on the SCLS network. This portal will consolidate the current ILS and technology forms into a one-stop location to report all non-urgent technology and Koha issues (problems, questions, work requests, etc.). This new portal will work in conjunction with the SCLS ticketing system to provide better confirmation and tracking of submissions entered by library staff.
What are the benefits of the portal?
How do I get to the new Help Desk portal?
What do library staff need to know to use it?
Everything that you’ll need to know about the portal can be found on the Portal Help page.
Library staff will need to create a user account to report issues (this user account is tied to an email address that is used to send updates about the ticket status)
Pilot: May 4 – June 15, 2015
Go-Live: June 15, 2015
To provide an easier transition, we will be keeping the older Koha and Tech support forms available until July 13th, 2015. Please make certain library staff have access to the online SCLS Portal instructions and have created their portal account(s) prior to July 13th.
We welcome your questions and feedback about the Help Desk portal! Please submit by June 8, 2015 to Brian.
SCLS offers cradle-to-grave support for PCs ordered and supported by SCLS.
Sometimes when a PC hits the "grave" and is retired from the SCLS network, the library still wants to use that PC for something else. In these cases, SCLS tech staff can, as a courtesy, set a PC ordered through SCLS back to a basic Windows configuration like the one the PC had when it shipped from Dell.
There are some limitations:
PC support from SCLS Technology services is active the moment you order a PC (cradle) to the moment it is discarded (grave). We provide a full slate of services which are listed here.
In 2014, libraries agreed to a change in the way fees are charged. Beginning in 2015, SCLS charges a flat fee of $250 per PC or laptop that we support. If a PC or laptop was already supported by us in 2014, the fee was included in the Technology support bills that were recently sent out. Libraries also agreed that "Additional PCs, not included in the previous year’s count, will be charged a prorated PC maintenance fee for the remainder of the year in which they are purchased." Beginning in 2015, SCLS will pro-rate the maintenance of PCs not previously supported by SCLS, based on the next full month after the PC is ordered (so if ordered in January, you will be charged $229). The fee will be added to your invoice.
What's in store for SCLS technology services in 2015? We have an ambitious year planned, as is evident in the 2015 Technology Plan Project List.
Some of the projects listed are outward-facing projects that will be visible by member libraries and the public. Others are internal projects that help to keep our existing services up and running smoothly. All of these projects are in addition to our normal daily tasks.
Project Descriptions and Updates
Each time the Technology Committee meets, a more complete Project List with statuses and descriptions is posted on the Technology Committee page (January 2015's report). Also posted before each TC meeting is a Project Report where many active projects get a status update and more detailed description of the progress.
As I looked over the 2015 Tech Plan this week, I already see some goals that have been accomplished:
Other 2015 projects that are already in progress:
Whew! 2015 is going to be a busy year!
Did you hear the news? If not, it may be because you're still subscribed to SCLS blogs with your old email address.
With the big email switcheroo of 2014 a distant memory now, please take moment to make sure you're not missing any of your favorite SCLS blogs. Many are available as email subscriptions, delivered right to your inbox when there's an update!
Highlights from the meeting: