Technology Report for 11/12/14 Technology Committee Meeting
Library Fiber Project -
• 35 libraries have had bandwidth upgrades
• 5 libraries are in a ‘holding pattern’ because DOA and AT&T are having some ‘bureaucratic issues’.
• 3 libraries as scheduled to be completed before the end of the year
• 1 library will be completed in 2015 after their new building is built
Library-MUFN – UW network engineers have completed network design plans for HAW. The design requires attaching to some City of Madison fiber so this will need to be presented to city staff for consideration.
E-commerce – On November 4, we completed final testing. Everything looks good to go. Go live is not anticipated until January, 2015 since it will take as at least 6 weeks from final testing is complete to do the final implementation. Libraries will be receiving the plan shortly.
Office 365 – All of the libraries with @scls.lib.wi.us addresses that are migrating to Office 365 through SCLS have migrated.
The last portion of this project is the migration of SCLS-hosted email lists from the SCLS email server to WiscNet. The Office 365 Team will share more information about this move as they iron out the details and timelines.
Library Online Upgrade – The Tech Team is planning for an upgrade of the Library Online servers from version 4.4 to 4.9. This will then enable us to upgrade the Library Online clients to version 4.9 which will fix a pesty bug which caused PCs to log off due to inactivity when they were actively being used. The upgrade is scheduled for November 19th after hours.
2015 SCLS Technology Plan - The technology team has been developing the technology plan for 2015. The first draft of the plan is here.
Five Year Technology Plan for DPI - This year DPI changed the five year system technology plan to an online format and asked every library to submit a new plan. SCLS is working hard to make this a plan that we can live with four five years. We anticipate that it will be a living document which will guide the structure of our annual technology plan. The annual plans will be structured to the goals in the five year plan forward. The five year plan will be reviewed by the Technology Committee, the ILS Committee, the Administrative Council and the SCLS Board. It will also be shared at the All Director’s meeting on November 20. The draft of the five year plan is located here.
Cindy Weber moving to ILS position-- Cindy Weber will be moving into the position left open by Joanna Jordan and will be working with Heidi to support circulation. Cindy has a long history of working with the ILS staff. She currently supports Talking Tech, notices and offline circulation. Cindy also has experience with documentation and training, and of course many years of technology help desk support experience. Finally, Cindy is still the go to person for Koha reports. With all of this, it seemed like a natural fit to have Cindy work full time on the ILS. The ILS staff are excited to work with her in this new role. Of course, this means that Technology Support is losing an employee. There will be an evaluation of this vacancy, but that is another story. Cindy will slowly transition to the ILS and will be ready to work on ILS full time as of January 1, 2015.
Drupal - 22 of 41 member library websites have been migrated to Drupal. On October 15, a Drupal security vulnerability was announced which allowed unauthorized access to SCLS-hosted Drupal sites before we were able to apply a recommended update. We rolled back all sites and reapplied the update to secure all sites and eliminate the possibility of further unauthorized access. We are making plans to virtualize the server hosting Drupal sites to improve our ability to cope with this type of issue in the future. We have also added server RAM and made site and server configuration changes to mitigate sporadic issues with slow page loads.