News from the Lester Public Library of Rome

Library Board Minutes - January 26, 2011

TOWN OF ROME

LIBRARY BOARD MEETING MINUTES

LESTER PUBLIC LIBRARY OF ROME

1157 ROME CENTER DRIVE

5:00 PM, WEDNESDAY, JANUARY 26, 2011

Meeting notices were posted on January 24, 2010 at the library at 5p.m.; faxed to the Rome Town Hall 5:06; US Bank 5:06, NPSB 5:07; Pritzl’s 5:08 and Daily Tribune 5:09 p.m.

Roll Call : Jeanne Osgood, Keith Johnson, Dave Repinski, Dianne Genz, Mary Betker, Lore Ponshock

Foundation members present: Mary Ann Benkowski and Mary Warner

Guest: Jodi Sweeney from the Sweeney Group

Jodi Sweeney was introduced by Lore P.  Jodi gave a brief summary of what the company would do if hired to guide us through the capital fund raising campaign. Questions were asked and answered as she spoke.

No decisions were made at this informal meeting.

Adjourned at 6:45 p.m.

Library Board Minutes - January 12, 2011

TOWN OF ROME

LIBRARY BOARD MEETING MINUTES

ROME TOWN HALL - BOARDROOM

1156 ALPINE DRIVE

5:00 PM, JANUARY 12, 2011

The meeting was called to order by Mary Betker, vice president of the board at 5:00 p.m. Notice was posted on 1/4/11 at the Rome Town Hall at 17:04, U.S. Bank at 17:05, NPS Bank at 17:05, Pritzl’s at 17:06, the Daily Tribune at 17:07, and at the Library on 1/5/11 at 10:00 a.m. Present were:  Mary Betker, Dave Repinski, Keith Johnson , Dianne Genz, Jeanne Osgood and Lore Ponshock.  Pam Hyland attended by conference call, and Ron Blair was excused. Foundation members present were Barb Pavloski and Mary Ann Benkowski.

Dave Repinski made a motion to accept the December minutes, Keith seconded, all in favor and motion approved.

December Bills and the 2010 Budget Review was presented.  There will be funds to carryover to 2011.  Jeanne made a motion to approve the December Bills and 2010 Budget Review. Dianne Seconded. And motion carried.

Foundation Report – Barb Pavloski  - no report. Foundation is waiting for Library Board decision on expansion. Darlene Lambert, a Foundation Member, was in Madison and reported to Barb that the Madison Library cancelled their expansion and will remodel instead. 

Friends Report – Jeanne reported that there has not been a meeting of the Friends since the Tea in December.

Librarian’s Report – QuickBooks software was purchased for the library. Lore will take an on-line class to learn how best to use it. Cost of Quick Books is $99.00. Cost of the class is $95 and there is a grant to cover the class cost. Library is looking into purchasing an I-pad at a cost of $499. This would help Library Staff train others on how to use their own i products. Dianne Genz will present the report at the town board meeting.  Librarian’s written report was presented.

Town Report – Dave Repinski reported that the town budget was cut $400,000. Wages and Services were cut. Recycle Center will be closed on Mondays. Fire Chief’s wages cut by $6,000. Police and Fire Commission objecting and town may have to give salary back. The Town may propose a referendum to raise the levy. The town clerk is on medical leave indefinitely. The Koffee Klatch is now open at 9:30 every day. There will be a Voter’s Forum on Feb. 8 for town positions.

Keith Johnson made a motion to accept the Foundation, Friends, Librarian’s and Town reports. Dianne seconded. All in favor and motion carried.

Elections – accept nominations from the floor. Mary Betker nominated Jeanne Osgood for President. Jeanne Osgood nominated Mary Betker for Vice President, and Pam Hyland agreed to be Secretary for another year. Dave made a motion to close nominations, Dianne Genz seconded. All in favor and nominations were closed. Keith made a motion to accept the new officers as stated above, Dave seconded, all in favor and approved Jeanne Osgood, President; Mary Betker, Vice President and Pam Hyland, Secretary.

A discussion was held on the Capital Campaign. Jeanne gave a summary of the meeting with Dawn Vruwink and Mary Wirth from the Community Foundation.  The board decided to go ahead with the meeting with Jodi Sweeney from the Sweeney group.  They will also do more homework by inviting Phil Hartley and Ellen Riesler to our next board meeting as resource people involved with capital campaigns in the area. Gary Gilbert will be called after the meeting with the Sweeney group. Pam offered to contact Ellen Riesler, Jeanne will call Phil Hartley. Keith will find out who was in charge of the Nekoosa Community Center to find out more about the fundraising done there.

Next meeting will be February 9 at 5:00 p.m. Agenda will include resource people invited, and approval of the annual report.

Dave Repinski made a motion to adjourn, Dianne seconded, all in favor. Meeting adjourned at 6:15 p.m. 

 

LIBRARY BOARD MEETING MINUTES (SPECIAL MEETING) - FEBRUARY 16, 2011

TOWN OF ROME

LIBRARY BOARD MEETING MINUTES

SPECIAL MEETING

LESTER PUBLIC LIBRARY OF ROME

1157 ROME CENTER DRIVE

FEBRUARY 16, 2011 at 5:00 PM

 

ATTENDEES:  Jeanne Osgood, Pam Hyland, Mary Betker, Dianne Genz, Dave Repinski.

FRIENDS REPRESENTATION: None

FOUNDATION REPRESENTATION: Barb Pavloski

LIBRARY STAFF: Lore Ponshock, Marilyn Bailey

OTHERS:  Carol and Gary Gilbert

Meeting called to order by President, Jeanne Osgood at 5:00 p.m.

CERTIFY POSTINGS: Agenda faxed on February 15 to Rome Town Hall and US Bank at 3:23 p.m., Nekoosa-Port Edwards Bank at 3:24 p.m., Daily Tribune at 3:25 p.m. and Pritzl’sTrading Post at 3:26 p.m.

GUEST SPEAKER GARY GILBERT:  Gary Gilbert gave a short presentation concerning capital campaigns and shared some of his experiences in the Wisconsin Rapids area.  Gilbert is a Fund Development Specialist, who was recommended by the South Wood County Foundation.  Gilbert and Carol Gilbert answered questions from the attendees. A meeting with the Gilberts was scheduled for Wednesday, February 23, at 9:00 a.m. at Cravings in Wisconsin Rapids. At the meeting Gilbert will share more information specific to the Lester Library of Rome Capital Campaign and the cost of his services. Hyland, Genz, Ponshock and Pavloski will attend the meeting.

ADJOURNMENT:  The meeting was adjourned at 6:45 p.m. Motion Genz, Betker second.  The motion was approved unanimously.

Respectfully submitted,

Pam Hyland

Secretary

LIBRARY BOARD MINUTES - FEBRUARY 9, 2011

TOWN OF ROME

LIBRARY BOARD MEETING MINUTES

LESTER PUBLIC LIBRARY OF ROME

1157 ROME CENTER DRIVE

FEBRUARY 9, 2011 AT 5:00PM

 

The meeting was called to order by President, Jeanne Osgood at 5:05 p.m.

Meeting notices were posted on February 8, 2011 at the library 1:50 p.m. and faxed to:  the Rome Town Hall 1:44 p.m.; US Bank 1:45 p.m.; NPSB 1:46 p.m.; Pritzl’s 1:52 p.m. and Daily Tribune 1:47 p.m..

Roll Call: Jeanne Osgood , Dianne Genz, Mary Betker, Lore Ponshock

Skype:  Pam Hyland, Ron Blair

Excused:  Keith Johnson, Dave Repinski

Foundation members present: Mary Ann Benkowski and Barb Pavloski

Guest: Ellen Reoseler representing Wisconsin Rapids Community Theater

Guest Consultant – Ellen Reoseler presented a summary of the building campaign for the Wisconsin Rapids Community Theater.  Reoseler strongly recommended the employment of a campaign manager.  Gary Gilbert was the theater’s campaign manager.  Also recommended was the employment of a local person versus that of a consultant.  Reoseler expressed a willingness to serve as an honorary member of the Rome Library’s campaign.

Minutes – A motion to approve the minutes from the January meeting was made by Mary Betker and seconded by Pam Hyland.  Motion approved.

Bill Approval – A motion to approve the bills for January 20^th and February 3^rd was made by Dianne Genz and seconded by Pam Hyland.  Motion approved.

Budget Review 2010 - Currently there are discrepancies in the 2010 budget between the Town and the Library.  Approved or not 

Board President Report – Jeanne Osgood reported she will be out of the area from 2/26 to 3/12.  She requested a change in the March 3/9 Board meeting to 3/16.  Pam Hyland will cover for Jeanne in approval of any bills submitted during her absence.

The change in date of the March Board meeting was made to 3/16.

The Community Foundation of Greater South Wood County is sponsoring a Workshop for nonprofit organizations relating to Fund Raising on Wednesday, February 23th.

Pam Hyland, Dianne Genz and Jeanne Osgood will attend the workshop.

A summary of three books on fundraising was given by Lore Ponshock, Mary Betker and Jeanne Osgood.  Books reviewed were:  The Fundraising Planner, How to Produce Fabulous Fundraisers and Speaking of Money.  It was suggested that a DVD on fundraising be played at a later meeting when all members are available.

Foundation Report – No report.

Friends of Library Report – No meeting has yet been scheduled in 2011

Librarian Report - Lore Ponshock reported the receipt of a Beautification Award from the Yard & Garden Club of Wisconsin Rapids. 

- A Book Worm preschool story time will be held at the library in March, April and May.

- The Library is now on Face Book and already has twelve posted friends.

- Assistance from the Town of Rome Police Dept was asked for in the return of delinquent material.  The material has been returned.

- South Central will be charging for printing of materials over a set amount.  This will have an impact on promotional material for such events as the Wine Tasting and Fun Walk events.

- Lore was asked to speak at a forthcoming Community Foundation focus group meeting at the new Community Room in Nekoosa. 

A motion to approve all reports was made by made by Mary Betker and seconded by Pam Hyland.  Motion approved.

2011 Annual Goals need review.  A meeting at Pam Hyland’s house was set for Monday, Feb 21^st at 11:00 AM for review.  Jeanne Osgood, Lore Ponshock and Dianne Genz will attend. Pam will post the meeting.

Annual Library Report – A motion to approve the DPI annual report was made by Mary Betker and seconded by Pam Hyland.  Motion was approved.

Building Project Plans – It was agreed to wait in the decision process until after a meeting with Gary Gilbert is held.  Jeanne Osgood will contact Gilbert and schedule the meeting for 5:00 PM on 2/16 and will notify board is a change is necessary.  Pam will post the meeting.

A motion to adjourn was made by Mary Betker and seconded by Pam Hyland.  Meeting adjourned at 6:30 p.m.

The next Board Meeting will be Wednesday, March 16^th.

Respectfully Submitted,

Dianne Genz

LIBRARY BOARD LONG RANGE PLANNING MINUTES - FEBRUARY 21, 2011

TOWN OF ROME

LIBRARY BOARD LONG RANGE PLANNING MEETING MINUTES

LESTER PUBLIC LIBRARY OF ROME

1157 ROME CENTER DRIVE * 

11:00 AM, MONDAY, FEBRUARY 21, 2011

 

*Note:  Because of the snowstorm, the meeting was held at the Library instead of 451 Duffers Trail.

ATTENDEES: Jeanne Osgood, Pam Hyland, Dianne Genz

FRIENDS REPRESENTATION: None

FOUNDATION REPRESENTATION: None

LIBRARY STAFF: Lore Ponshock

Meeting called to order by President, Jeanne Osgood at 11:15 a.m. 

CERTIFY POSTINGS: Agenda faxed on February 17 to Rome Town Hall at 4:58 p.m., US Bank at 4:59 p.m., Nekoosa-Port Edwards Bank at 5:00 p.m., Daily Tribune at 5:00 p.m. and Pritzl’sTrading Post at 5:01 p.m.

LONG RANGE PLANNING: The Long Range Plan for 2007-2012 was updated. Work was begun on the 2012-2017 Long Range Plan.

ADJOURNMENT:  The meeting was adjourned at 12:55 p.m. Motion Genz, Hyland second.  The motion was approved unanimously.

Respectfully submitted,

Pam Hyland

Secretary

 

Lester Public Library Board Minutes June 9, 2010

TOWN OF ROME LIBRARY BOARD MEETING LESTER PUBLIC LIBRARY 1157 ROME CENTER DRIVE 5:00 PM WEDNESDAY JUNE 9, 2010

ATTENDEES: Jerry Lipski, Tammy Spees, Dianne Genz, Barb Sparish, Keith Johnson, Dave Repinski, Mary Betker, excused Pam Hyland

FRIENDS REPRESENTATION: Jeanne Osgood

FOUNDATION REPRESENTATION: Not present

LIBRARY STAFF: Lore Ponshock excused

Meeting called to order by Jerry Lipski at 5:00 p.m. Posting of the meeting agenda was faxed on June 7, 2010 to Rome Town Hall at 12:39 p.m., to U S Bank at 12:40 p.m., to NPS Bank at 12:41 p.m., to Pritzl’s at 12:41 p.m., and to the Daily Tribune at 12:42 p.m. Barb Sparish introduced Keith Johnson, who is her replacement on the Library Board. Keith is the associate principal at Nekoosa Middle school and High school. Jerry presented Barb with a certificate in appreciation for her service to the Lester Library Board.

APPROVAL OF MINUTES: D. Repinski motioned to approve the minutes from the May 12th meeting. B. Sparish seconded the motion. Motion approved unanimously.

BILL APPROVAL: M. Betker motioned to approve the bills from May 13 and 27th. T. Spees seconded the motion. Motion approve unanimously.

BUDGET REVIEW: D. Repinski motioned to approve the 2010 budget through May. B. Sparish seconded the motion. Motion was approved unanimously. 　 BOARD PRESIDENT REPORT: J. Lipski said the Library had received a thank you from Chad Lewis, who gave the presentation on Wisconsin Gangsters. The program was a success with 75 people attending.

The brochures for the summer program are being distributed. This summer there is something to appeal to all ages. The Farmer’s Market Committee offered the library space to set up a booth. It was decided that we try a booth for the next few weeks to advertise the Fun Walk and summer reading program. It would also provide an opportunity to sell chances for the signed Packer football. Members of the board would man the booth.

FOUNDATION, FRIENDS OF THE LIBRARY AND LIBRARIAN’S REPORT: There were no Foundation report. Lore submitted a written report. Jeanne Osgood of the Friends reported that all the plans are in place for the Fun Walk on June 26th and the Camelot Brat Fry on August 21st.

B. Sparish moved to accept the report. Motion seconded by D. Genz. The motion passed unanimously.

UPDATE ON EXPANSION/ REMODEL: The Foundation was interested in the effect the addition of a basement would have on the new addition. This would result in a loss of 600 to 800 sq. ft. to the addition on the main floor, because of design requirements. 　 APPROVAL OF TOPOGRAPHICAL SURVEY: The agreement with the architect required a more in depth topographical map than the library presently had. This map was to be supplied at our cost. Of the three bids submitted by local businesses, Badger-Land Surveying Inc. of Wisconsin Rapids came in with the lowest bid of $1500. Badger- Land did the original survey map for this site. J. Lipski reported that L. Ponshock has money in her budget to cover this expense.

D. Repinski moved to award the bid to Badger-Land. M. Betker seconded the motion. Motion was approved unanimously.

JULY AND AUGUST MEETINGS: It was decided that the July meeting be held on Tuesday the 6th at 8:30 a.m. and the August meeting on Tuesday the 3rd at 8:30 a.m.

ADJOURNMENT: The meeting was adjourned at 5:50 p.m. Motion by B. Sparish, second by T. Spees. Motion approved unanimously. Respectfully submitted, Mary Betker

Lester Public Library Board Minutes May 12, 2010

TOWN OF ROME LIBRARY BOARD MEETING MINUTES LESTER PUBLIC LIBRARY OF ROME 1157 ROME CENTER DRIVE 5:00 PM, WEDNESDAY, MAY 12, 2010

ATTENDEES: Jerry Lipski, Tammy Spees, Pam Hyland, Dianne Genz, Mary Betker, Barb Sparish, Dave Repinski

FRIENDS REPRESENTATION: Jeanne Osgood

FOUNDATION REPRESENTATION: Mary Ann Benkowski

LIBRARY STAFF: Lore Ponshock

Meeting called to order by Jerry Lipski at 5:01 p.m.

Posting of meeting agenda completed on May 6, 2010; faxed to Rome Town Hall at 2:37 p.m., US Bank at 2:38 p.m., Nekoosa-Port Edwards Bank at 2:39 p.m. and The Daily Tribune and Pritzl’sTrading Post at 2:40 p.m.

APPROVAL OF MINUTES: D. Repinski motioned to approve the minutes from the April 14th meeting. B. Sparish seconded the motion. Motion approved unanimously.

BILL APPROVAL: M. Betker motioned to approve the bills for April 15, 22, and 30. T. Spees seconded the motion. Motion approved unanimously.

BUDGET REVIEW 2010: B. Sparish motioned to approve the budget for 2010 through April. Motion seconded by D. Repinski. Motion approved unanimously.

BOARD PRESIDENT REPORT: J. Lipski shared a letter that has been sent to Charles and JoAnn Lester explaining how the Library has grown and flourished since opening on December 27, 2001 and asking for their input on the expansion project. Lipski, L. Ponshock and possibly a member of the Foundation will meet with them in the near future. The Friends of the Library have the Packer Football Raffle going on and are enlisting the help of the Board to sell tickets. The tickets are on sale through the Walk at $2.00 each, 3/$5.00, or 6/$10.00. B. Sparish will be leaving the Nekoosa School District and her final meeting on the Library Board will be next month.

FOUNDATION, FRIENDS OF THE LIBRARY and LIBRARIAN’S REPORTS: Foundation Report- M. Benkowski reported that the Foundation is applying for a raffle permit because their permit had expired. The Taste of the Vine, sponsored by the Foundation, was held Saturday, April 17; and netted a profit of $6500.00 toward the expansion project. There is a position open on the Foundation and anyone interested should send a letter of interest by May 20th. Pam Koeshall, from Lake Arrowhead, is helping the Foundation set up a website which will contain the Foundation’s mission statement, etc.
The Foundation members will lead sub committees for the Fundraising Campaign for the Expansion Project such as: Grants, Business Donations, Financial/legal Issues, Past Donors, Public Officials- County and Town, Naming Rights, and Citizens.

Friend’s Report- J. Osgood reported that the Friends Group now has 37 members. The Fun Walk volunteers have been lined up and this year there will be a Packer Football Raffle. Volunteers will also be needed for the Brat Fry on August 21st.

L. Ponshock submitted a written report. In addition, a $100 donation was received from the Romen Needles Quilt Guild for the purchase of large print books. Movies will be offered at the library: Leap Year, Saturday, May 22nd at 3:00 p.m.; Dear John, Friday, June 4th at 7:00 p.m.; and Alice in Wonderland, Friday, June 11th at 7:00 p.m. Energy savings from work done has been reflected in electric bills. A letter was received from the Public Service Commission about a possible Biomass Project in Rothschild. The letter will be posted. Furniture brochures were received and shared. Future technology additional cost information, concerning LINK and SCLS, was shared.

D. Repinski motioned to accept the reports as presented. The motion was seconded by D. Genz. The motion was approved unanimously.

UPDATE ON EXPANSION/REMODEL: The Building Committee met with the architect last Thursday, May 6th, and will meet again May 13th at 8:30 a.m. to discuss ideas presented. The architect has been very flexible and timely. The architect needs a detailed topography map which may cost $1500. The RFP has been sent to three area businesses. Another general public meeting will be scheduled in the future.

FUNDRAISING: Discussed during the Foundation Report.

CHARGES FOR SCLS DELIVERIES: L. Ponshock and J. Lipski met with the Adams County Library Director, Dan Calef, regarding the charges. A proposal was made to start in 2011, but the Adams County Library wants payment beginning this year. Rome Library’s share is $1,055 for 2010 and $1,064 for 2111.

MEETING DATE: The next meeting will be at the Library on June 5th at 5:00 p.m. Items for the agenda: Diagram of building expansion, decision on date for next public meeting. M. Betker will take the minutes. ADJOURNMENT: The meeting was adjourned at 6:12 p.m. Motion by D. Repinski, second by M. Betker. The motion was approved unanimously.

Respectfully submitted,

Pam Hyland Secretary

Lester Public Library Board Minutes December 14, 2009

TOWN OF ROME LIBRARY BOARD MEETING MINUTES LESTER PUBLIC LIBRARY OF ROME 1157 ROME CENTER DRIVE 5:00 PM, MONDAY, DECEMBER 14, 2009

This meeting was rescheduled from December 9th, due to a snowstorm.

ATTENDEES: Jerry Lipski, Tammy Spees, Pam Hyland, Dianne Genz, Barb Sparish

ABSENT: Mary Betker (Excused) Dave Repinski (Excused)

FRIENDS REPRESENTATION: Jeanne Osgood

FOUNDATION REPRESENTATION: Mary Ann Benkowski, Barb Pavloski, Jay Grode

LIBRARY STAFF: Lore Ponshock, Marilyn Bailey

Meeting called to order by Jerry Lipski at 5:02 p.m.

Posting of meeting agenda completed on December 11, 2009; faxed to Rome Town Hall at 3:19 p.m., Daily Tribune at 3:20 p.m., US Bank at 3:20 p.m., Nekoosa-Port Edwards Bank at 3:21 p.m. and Pritzl’sTrading Post at 3:22 p.m.

APPROVAL OF MINUTES: B. Sparish motioned to approve the minutes from the November meeting. T. Spees seconded the motion. Motion approved unanimously.

BILL APPROVAL: D. Genz motioned to approve the bills for November 12, 17, and 27. B. Sparish seconded the motion. Motion approved unanimously.

BUDGET REVIEW 2009: T. Spees motioned to approve the budget for 2009 through November. Motion seconded by D. Genz. Motion approved unanimously.

BOARD PRESIDENT REPORT: J. Lipski reported that 115 welcome letters were sent to new property owners in the Town of Rome. The movie at the end of December will be supervised by Library staff.

FOUNDATION/ FRIENDS OF THE LIBRARY REPORT and LIBRARIAN’S REPORT: Friends Report- J. Osgood reported that 25 people attended the Christmas Tea at the library. $500 was received from Walmart for the Friends Walk. Librarian’s report- L. Ponshock submitted a written report. In addition, $100 was received from LSTA, a federal fund.

DISCUSS AND APPROVE GOALS FOR 2010: After discussion, T. Spees motioned to approve the goals for 2010. D. Genz seconded the motion. Motion approved unanimously.

DISCUSS AND APPROVE RECOMMENDATION OF SCREENING COMMITTEE FOR ARCHITECT FOR PROPOSED LIBRARY EXPANSION: J. Lipski presented the committee’s recommendation of Zimmerman Architectural Studios. After discussion and questions about square footage, operating expenses, staff needs, and parking; foundation members decided to respond by Friday to a request for funds for the architect fees. D. Genz motioned to approve the recommendation of the screening committee, Zimmerman Architectural Studios, to develop the initial conceptual design for the library expansion. B. Sparish seconded the motion. The motion was approved unanimously.

DISCUSS DRAFT “CASE FOR SUPPORT” DOCUMENT: Board members should check over the information submitted for accuracy.

ITEMS FOR NEXT MEETING (JANUARY 13TH AT 5:00 PM): Discussion of library square footage and other concerns

ADJOURNMENT: The meeting was adjourned at 7:01 p.m. Motion by D. Genz, second by B. Sparish. The motion was approved unanimously.

Respectfully submitted,

Pam Hyland Secretary

Lester Public Library Board Minutes November 11, 2009

TOWN OF ROME LIBRARY BOARD MEETING MINUTES LESTER PUBLIC LIBRARY OF ROME 1157 ROME CENTER DRIVE 5:00 PM, WEDNESDAY, NOVEMBER 11, 2009

ATTENDEES: Jerry Lipski, Tammi Spees, Pam Hyland, Dianne Genz, Dave Repinski, Barb Sparish

ABSENT: Mary Betker (Excused)

FRIENDS REPRESENTATION: None

FOUNDATION REPRESENTATION: Mary Ann Benkowski

LIBRARY STAFF: Lore Ponshock, Marilyn Bailey

Meeting called to order by Jerry Lipski at 5:01 p.m.

Posting of meeting agenda completed on November 5, 2009; faxed to Daily Tribune at 1:51 p.m., Rome Town Hall at 1:51 p.m., US Bank at 1:52 p.m., Nekoosa-Port Edwards Bank at 1:53 p.m. and Pritzl’sTrading Post at 1:54 p.m.

APPROVAL OF MINUTES; BILL APPROVAL; BUDGET REVIEW 2008; BOARD PRESIDENT REPORT; FOUNDATION/ FRIENDS OF THE LIBRARY REPORT and LIBRARIAN’S REPORT: Bills were approved for October 29. Minutes were for October 21. J. Lipski reported the Architect Screening Committee will meet with the architects on November 24 and 25th. An architect recommendation to the Board will be made at the December 9th Meeting. Board members were encouraged to review the architect submissions at the library.
The Foundation will meet on Monday, November 5th. Barb Pavloski is a new member on the Foundation and Pam Hyland will act as the Board Liason. L. Ponshock submitted a written report. D. Repinski motioned to accept the items on the consent agenda as presented. The motion was seconded by B. Sparish. The motion was approved unanimously.

DIRECTOR’S ATTENDANCE AT PLA (PUBLIC LIBRARY ASSN.) CONFERENCE, MARCH 23-27, 2010: B. Sparish made the motion to allow L. Ponshock to attend the 2010 PLA Conference with the $2,065.00 expenses taken out of the 2009 and 2010 Budgets and the use of a $500.00 CE Grant. D. Repinski seconded the motion. Approved unanimously.

APPROVAL OF 2010 BUDGET: B. Sparish motioned to accept the 2010 Budget of $125,705. Seconded by T. Spees. Motion approved unanimously.

ELECTION OF OFFICERS 2010: Motion made by B. Sparish to elect J. Lipski, President; T. Spees, Vice President; and P. Hyland, Secretary. D. Genz second. Motion approved unanimously.

CALENDAR OF LIBRARY EVENTS FOR 2010: Calendar will be revisited at the December meeting.

BRIEFING ON RESULTS OF FUND RAISING SEMINAR: J. Lipski shared information from the McDonald Schaefer Fundraising Group Conference. Board members should respond to questions on handout and forward responses to J. Lipski by December 5th.

NEXT AGENDA ITEMS: 2010 Library Goals, 2010 Calendar

MEETING DATE: The next meeting will include a Pizza Party at the Rome Library on December 9th at 5:00 p.m.

ADJOURNMENT: The meeting was adjourned at 6:28 p.m. Motion by D. Genz, second by B. Sparish. The motion was approved unanimously.

Respectfully submitted,

Pam Hyland Secretary

Lester Public Library Board Minutes October 21, 2009

TOWN OF ROME LIBRARY BOARD MEETING MINUTES LESTER PUBLIC LIBRARY OF ROME 1157 ROME CENTER DRIVE 5:00 PM, WEDNESDAY, OCTOBER 21, 2009

ATTENDEES: Jerry Lipski, Pam Hyland, Tammy Spees, Barb Sparish Mary Betker, Dianne Genz, Dave Repinski

FRIENDS REPRESENTATION: None

FOUNDATION REPRESENTATION: Mary Ann Benkowski

LIBRARY STAFF: Lore Ponshock, Marilyn Bailey

Reception for Denise Sanger preceded meeting.

Meeting called to order by Jerry Lipski at 5:02 p.m.

Plaque of Appreciation was presented to Denise Sanger, Program Officer, Mead Witter Foundation, Inc. by Lore Ponshock, Library Director. Ponshock then gave a tour of the computers purchased with the $5,000 funding received through the Mead Witter Grant.

CERTIFY POSTINGS: Agenda faxed on October 16th to Rome Town Hall at 10:19 a.m., Daily Tribune at 10:19 a.m., US Bank at 10:20 a.m., Nekoosa-Port Edwards Bank at 10:21 a.m. and Pritzl’sTrading Post at 10:22 a.m.

APPROVAL OF MINUTES: B. Sparish motioned to approve the minutes as amended (change Parks Commission to Parks Committee) from the September 9th meeting. D. Repinski seconded the motion. Motion approved unanimously.

BILL APPROVAL: M. Betker motioned to approve the bills for September 17, 19 and 30. T. Spees seconded the motion. Motion approved unanimously.

BUDGET REVIEW 2009: B. Sparish motioned to approve the budget for 2009 through September. T. Spees seconded the motion. Motion approved unanimously.

BOARD PRESIDENT REPORT: J. Lipski reminded the Board that October 18-24 is Friends of the Library Recognition Week. He thanked the Friends for all they do for the library.
“I want to speak up for my Library” cards are available to be filled out by library patrons willing to contact elected officials to let them know how important library resources and services are. Congratulations to the Home Town Rome Players for the Mystery Dinner held on October 15th and thanks for their generous; donation to the Library Foundation. Also thanks to Roland Genz for his donation through the Mystery Dinner 50/50 Raffle.
Thank you to Pam Hyland for the snacks at the reception this evening.
The Library will be the collection site for the Coloring Contest for the Children’s Park.
The Town of Rome budget hearing next week will be attended by Lipski and Ponshock. Lipski met with M. Benkowski, Jeanne Osgood, and Ponshock to discuss upcoming events. The major campaign for the expansion project will be emphasized.

FOUNDATION/ FRIENDS OF THE LIBRARY REPORT and LIBRARIAN’S REPORT: Foundation Report- A check for $1043.25 for the Library Expansion Fund was received from the proceeds from the Home Town Rome Player’s Mystery Dinner Theatre. Other fundraising ideas have been discussed including Men in the Kitchen.

Friends’ Report- The Christmas Tea will be Saturday, December 5th at 2:30 at the Library.

Librarian’s Report – L. Ponshock submitted a written report. In addition, Ponshock reported $3,020 was received from Wood County. A $400 reimbursement was received from Focus on Energy from Madison. The SCLS governance system is changing. The data base subscription, which is subscribed to as a consortium, will be based on the number of cardholders. Therefore, the number of patrons will go down because those not using the library for three years will be purged from the system. The library passed the fire inspection. High Tech HVAC will do check up on boiler. We will apply for a $100.00 rebate from Focus on Energy for this work.
Bob Webster will do insulation work to prevent freezing pipes.

The library would like to purchase three computers for $3,693, a color printer for $785, and a scanner for $459 along with service contracts. A motion was made by B. Sparish to allow Ponshock to spend no more than $6,000 to purchase three computers, a color printer and scanner including service contracts. Seconded by M. Betker. Approved unanimously.

B. Sparish motioned to accept the reports. The motion was seconded by T. Spees. The motion was approved unanimously.

REVIEW SHOWING OF MOVIES IN NOVEMBER: Only one movie will be shown this month on November 19, Transformers 2 and in December one movie will be shown during vacation time.

UPDATE ON REQUEST FOR PROPOSALS (RFP) FROM ARCHITECTS: Fourteen proposals were received. Of the 46 sent out, twelve were undeliverable. The Architect Screening Committee (Ron Blair, Paul Pisellini, Lore Ponshock and Jerry Lipski) will meet Wednesday, October 28 to review proposals. Two to four architects will be interviewed on November 24th.

2010 SALARY COMPENSATION: D. Repinski made a motion to hold a closed session meeting as authorized by Wisconsin Stature 19.85(1)(C) to discuss personnel compensation issues. The Board reserves the right to come out of closed session into open session as authorized by Wisconsin Statute 19.85(2) to possibly take action on the closed session. Seconded by M. Betker. The roll call vote was unanimous. A motion was made by B. Sparish to grant L. Ponshock and the rest of the staff a 3% salary raise for 2010. Seconded by M. Betker. Approved unanimously.

NEXT MEETING AGENDA ITEMS (November 11th at 5:00 p.m.): Information on Fundraising session attended by J. Lipski.

ADJOURNMENT: The meeting was adjourned at 6:32 p.m. Motion D. Repinski, B. Sparish second. The motion was approved unanimously.

Respectfully submitted,

Pam Hyland Secretary