The LINKcat online payment option will be unavailable Monday, September 12, 2016 between 7:30am - 9:30am for maintenance.
The updated version of the Book Group Holds / Multiple Copy Request guidelines have been inserted into Section IX Placing and Managing Holds, of the Circulation Manual. Thanks to MCF for the recommendation for change and thanks to everyone who reviewed the changes and responded. Good work!
Have you ever come across a refund on a patron's record and the only info you have to go on is someone's initials and library code in the description field...now you have to start researching--what is the title, who owns the item, was the item returned within the refund period, etc. This can take quite a bit of sleuthing and time!
Staff at the Pinney branch of the Madison Public Library have come up with one solution that will save lots of research time. When you are applying payment for a lost item, apply the payment for each lost item individually and use the PAY button in the Action column for the line item (not the check box or pay all button). This will allow you to enter information in the "pay fine description field" that will then show up in the refund description field if the item ever gets returned. (It also shows up in the Fines Account History description field) This does create a small bit of work on the front end of things but saves a tremendous amount of time on the back end.
Here is what we do when documenting the payment for a lost item:
If you are sending money to another library--don't forget to "Add a new message" on the patron's CheckOut screen as well "sent $xx cash to MID for lost item "Ducks go Vroom (75696022). edk"
IF a patron has multiple lost items--do this process for each one.
If a patron has fines in addition to the lost items--first pay each lost item separately and then clear the remaining overdue fines using which ever method you prefer.
IF you don't want do all of the steps---at a minimum--just enter the barcode and title info (steps 2 and 3). This would still cut back on the amount of sleuthing you would have to do.
If you have any questions or want clarification of anything here--don't hesitate to contact me. Erica Kersten.
The Note for Loan status "Exception" was originally a status that was incurred after using an old offline circulation software; it has not been in use since 2011.
All items that had that status in Koha have had that status changed to "Unavailable" and the description of the status has been changed to "DO NOT USE". In January 2016 SCLS staff will be deleting this status after all of the 2015 Year End processes and reports have been completed.
The annual Purge of Inactive Patron records will take place at end of December 2015. For the purposes of this report and purge, SCLS libraries define "Inactive Patron records" as patron records that have not checked out items in the last 2 years AND have been expired for at least one year AND owe less than $20.00.
Your library will be sent a list of patron records that are eligible to be purged. These patrons will:
When you receive your report, please review the records, especially the records with a Patron Category of WEB. If these WEB records are for temporary Internet or Database use, you may not want to delete them. If there are records that you DO NOT want purged, you must (manually) Renew those records so they will not be included in the final extraction. Otherwise you need do nothing further.
The deadline for review is Friday, December 18, 2014. We will re-run the report on Monday, December 21 to exclude any records that are modified, and will submit the records to be deleted that day.
On June 3, 2015 the ILS Committee approved the addition of the new Item Type; "Equipment" [EQUIP].
This Item Type does not allow holds or renewals, has a default replacement price of $25.00 and has a loan period of 180 days (Original recommendation was from the Seed Libraries in order to automate the due date for circulating seed packets).
Circulation Issuing Rules for this new Item Type have been added to each library's set-up. If your library intends to charge overdue fines for this item type, you must submit the change request(s) on the Circulation Issuing Rules change request form. Please allow 3-5 business days for the changes to be made.
If you need to batch change a number of items to this new Item Type, you can do it yourself following the instructions in the Linking Manual, Section XIV Updating and Deleting items, Part E Batch Edit of items (page 2) or submit a Batch Change Collection Code/Shelving Location/Item Type Request form.
In May 2012, an update to Firefox introduced a bug that sometimes caused Firefox to crash when staff attempted to print out the patron's Pay Fines or Account screen (now known as Account and Account History screens). We are please to report that it looks like Firefox has fixed the bug in the recent 38.0.05 upgrade. This upgrade was delivered to your PCs the evening of June 9, 2015.
The next time a patron requests a copy of his charges, please try printing their Account screen, using the Print option from the Firefox toolbar. If you have any problems please report them asap.
On April 8, 2015 the ILS Committee approved the addition of three new Items Types; "Book, walk-in, juvenile, 28 day loan" [BKWIJ28] , "Book, walk-in, juvenile, 14 day loan" [BKWIJ14] and "DVD, walk-in, juvenile, 7 day loan [DVDWIJ].
The new Item Types have been added to the system and Will has created the new Circulation Issuing Rules for each library by copying the existing Circulation Issuing Rules for "Book, Walk-in, 28 day loan", "Book, Walk-in, 14 day loan" and "DVD, walk-in, 7 day loan" rules.
If you want your library's new, juvenile rules to have the same fine rates, grace periods, and max accruable fines per issue as the existing rules, you need do nothing.
If you want your library's new, juvenile rules to have different fine rates, grace periods, or max accruable fine per issue, you must submit the change request(s) on the Circulation Issuing Rules change request form. Please allow 3-5 business days for the changes to be made.
As part of the on-going task to keep the patron database as clean as possible, I am proposing that we purge all of the migrated Dynix data that is retained in the "Additional attributes and identifiers" section of patron records. This data will be 4 years out of date this month.
If you have any objections, please submit them to Heidi Oliversen (holiversen at scls.info) no later than April 24, 2015.
We are reminding all LINKcat libraries that there is an ILS policy stating that libraries will not circulate an item before its official publication release date ("street date").
Publishers ship materials to libraries ahead of the street date as a courtesy so libraries can process the materials and have them ready to go on the street date. Publishers do not have to do this. If libraries do not respect the street date, publishers could decline to ship the items early.
Materials that ship with street dates are labeled with the appropriate date when they are shipped. You must take note of this date when you receive the item. If your workflow does not currently take the street date into account, please modify your workflow as needed and ensure that the street date is communicated to the appropriate staff.
Items can be processed by the library before the street date, and libraries may add item records to Koha before the street date. However, the status of the item must remain as "On order" or "In processing" until the street date. On or after the street date, you can check the item in to clear the status. Then the item can go out for regular circulation.
If you notice an item that is circulating before its street date, please contact the Circulation and Cataloging contacts for the owning library, so staff can take the appropriate steps to pull the item from circulation and review procedures for processing and circulating items with street dates.