As this year's annual report process wraps up, I'd like to share some information from Jamie McCanless at the Division for Libraries and Technology (DLT) about reporting financial data.
Jamie said while DLT understands (and appreciates) the strong preference to report as accurately as possible, DLT does not restrict the financial sections of the public library annual report to audited figures. They expect that the library’s own records of a report year’s revenue and expenditures are sufficiently complete and accurate to include in the report.
Because the submittal deadline is set by statute [Wis. Stat. s. 43.58(6)(a)], DLT does not have the authority to override it. As a result, he encourages the use the financial information the library maintains itself to complete the annual report by the annual deadline.
Jamie said that DLT understands that corrections sometimes need to be made after a report is approved by the library board and submitted to DLT so there is a window in which changes can be made, but everything that depends on library and library system annual reports (including the second payment of state aid) can be delayed when DLT doesn't have all reports by the annual deadline deadline.
Just some food for thought for the 2015 annual report process. Thanks for all your efforts this year. Bring on adjacent county reimbursements!